A written verdict on every AI tool you're paying for.
You're already a few subscriptions deep. Some of it is quietly earning its keep, some of it almost certainly isn't. We work through your list, talk to the people who actually press the buttons, and send back a plain written verdict per tool. Fixed fee, fixed scope, no upsell waiting at the end of it.
No workshop, no discovery phase, no slide deck at the end. Three concrete steps.
- You send the list. Every paid AI tool in the estate, what it costs a year, and the names of one or two people who actually use it. Contracts and dashboards if you have them, a screenshot of the invoice if you don't. That's the whole intake.
- We do the short interviews. Twenty to thirty minutes each with the people who actually press the buttons. What the tool was bought to do, what it does on a normal Tuesday, what they'd quietly miss if it vanished. No group session, no whiteboard, no preamble.
- We write the verdicts. One plain page per tool with a clear call, plus a single-page scorecard for the estate. You read it in an evening and act on it the next morning.
One call per tool. In this order, for a reason.
It's earning its keep. The price is fair for what it does, and the people using it would notice if it went. Carry on, and here's the short reason why so you can defend the line item if someone asks.
Useful tool, wrong contract. You're paying over the odds, locked into the wrong tier, or sitting on terms that didn't age well. Here's what to push back on at renewal, and the number we think is fair.
The use-case is real, this exact tool isn't it. Here's a cleaner or cheaper alternative, named, with what it would cost to switch and what you'd have to give up.
It isn't doing anything you couldn't do without it. Stop the direct debit, redeploy the people-time, and here's the honest one-paragraph reason so the person who championed it doesn't feel ambushed.
One fixed fee. Up to five paid AI tools in the estate.
A typical sme we audit is already spending somewhere around fifty thousand pounds a year on AI across the estate, sometimes more once you count the seats nobody talks about. £2,400 is roughly five percent of that, paid once, to find out which of those line items is doing real work and which is a politely renewing direct debit. It's a published price because anything else would be a negotiation, and a negotiation is the wrong place to start a conversation about other people's contracts. Bigger estates, more tools, we'll quote on request, plainly, before any work starts.
The verdicts only hold up if the person writing them has nothing riding on which way they land. Four structural facts about how this is set up.
- We don't build the tools we audit. Someone else's tools, our read.
- We don't resell software. No reseller margin sitting behind a 'keep' verdict.
- No commission, no referral fee, no kickback from any vendor on the list.
- The £2,400 is the only money that moves. No upsell at the end, no phase two.
A five-person team comes in with four paid AI tools and a fifth one queued up for sign-off. We keep three: A £6k/yr writing tool the marketing lead would chain themselves to the desk for, a meeting-notes tool the ops manager genuinely uses, a coding assistant the one developer relies on. We renegotiate the fourth: A £12k/yr analytics contract auto-renewed last april on a seat count they've since halved, room to land it at about £8k. We tell them not to buy the fifth, an £18k/yr 'AI sales agent' that on the interviews turned out to duplicate two tools they already have. Net of the fee, the year looks materially different, and nobody had to admit the original spend was a mistake.
A single written document, sent as a pdf and a plain email. One page per tool with the verdict, the reasoning, the numbers, and the specific action to take: The renewal date to mark, the line to push at the vendor, the alternative to look at, the contract to cancel. A single-page scorecard at the front so a busy director can read the first page and act, and a finance director can read the rest and check the working. No slides, no dashboard, no portal to log into.
About two weeks from the day we have the tool list and the interview slots in the diary. If the estate is bigger, or you've got a renewal date breathing down your neck, tell us at the enquiry and we'll be honest about whether we can hit it. We'd rather turn the work down than promise a date we can't keep.
Tell us what you're paying for.
Send a short note with the rough number of paid AI tools in the estate and who actually uses them day to day. We'll come back the same working day with a plain yes or no on fit, the fee confirmed, and the next two start dates we have open. No discovery call required to find that out.